Karen Bevan

Mississauga, Ontario

905-867-3144

ServiceMaster Restore, Toronto North-Vaughan – Vaughan, Ontario

Office Manager, 02/2014 to Current

 

• Verify, produce & send out Invoices to all insurance companies, property managers and customers making sure all industry standards are met.
• Review & verify Gross profit sheets for all jobs to verify expenses; maintain commission spreadsheet for all project managers
• Sort, process, verify and input of all vendor invoices and weekly EFT payments for all payables as approved by owners
• Sort, process, verify, input & Reconcile all company credit card statements
• Perform accounts receivables, collect & verify all collections & prepare and perform all bank deposits
• Review & process service work orders, prepare work order report; prepare & process bi-weekly payroll with ADT software when owner requires
• Liaison with insurance adjusters, property managers, sub-contractors, vendors, policy holders, and internal customers to advise and resolve accounting issues
• Maintain Quickbooks accounting software & Job Management software that all insurance and customer information is kept up to date and accurate
• Assist all employees with Job Management software, mobile apps & Health & safety training
• Maintain IICRC industry standards training for all technicians and managers
• Maintain WSIB website with all contractor & vendor information and advising management when vendor is non-compliant
• Review & maintain & order all office & warehouse supplies as well as company uniforms; organize building maintenance as required
• Maintain & organize all company vehicles – insurance, roadside assistance, maintenance

 

 

Administrative Assistant

• Assist Head office & Vendor with implementation of Job management software; maintain contact manager database and enter all new claims
• Assist with implementation and creation of accounting software database and maintain accuracy of customer information, data input of credit cards, invoicing, vendor bills and bank deposits & labour
• Produce & obtain work authorization, customer completion form & deposits from customers and assist construction coordinator as needed
• Complete reception duties: answer phone, greet guests & vendors; sort mail
• Liaison with insurance adjusters, property managers, sub-contractors, policy holders, customers & internal customers to ensure each claim handled quickly, efficiently and with consistent quality and service & update job management software
• Maintain & bar-code all company equipment

 

ServiceMaster Restore, Brampton – Brampton, Ontario (2006-2014)

Accounting Clerk

• Verify, produce & send out Invoices to all insurance companies, property managers and customers making sure all industry standards are met.
• Review & verify Gross profit sheets for all jobs to verify expenses
• Sort, process, verify and input of vendor invoices and credit card receipts; reconcile all company credit card statements maintaining payables are up to date
• Perform accounts receivables; collect and verify all collections & prepare deposits and drop at bank; issue purchase orders for vendors and suppliers
• Review & process service work orders; prepare service work order report; prepare bi-weekly non-management payroll
• Liaison with insurance adjusters, property managers, sub-contractors, vendors, policy holders, customers and internal customers to advise and resolve accounting issues
• Maintain & update new contractor list with WSIB & insurance information
• Health & safety office representative; issuing of all company PPE

Administrative Assistant – Construction

• Liaison with insurance adjusters, property managers, sub-contractors, policy holders, customers & Construction manager to ensure each claim handled quickly, efficiently and with consistent quality and service & update chronicle with department activities
• Produce and issued work authorization, estimates, purchase orders, customer completion form; review vendor quotes & invoices; invoiced jobs producing gross profit sheet
• Sort, process, verify and enter work orders and credit card statements into QB and keep track of adjuster expenses
• Back up reception when necessary, including inputting claims and mail distribution

EDUCATION

Diploma: Security & Loss Prevention – 1989            Diploma: Meadowvale High School – 1987

Sheridan College – Davis Campus – Brampton, ON               Meadowvale High School – Mississauga, ON

Law & Security Administration                                                   Graduated with Honours